Notification Of Destruction of Special Education Records (Years 2013-2015)

May 5, 2020-- Notification Of Destruction of Special Education Records (Years 2013-2015)


Striving for Excellence in Everything


May 5, 2020


In accordance with the state and federal regulations implementing the Individuals with Disabilities Education Act (IDEA), this is to inform you of our intent to destroy personally identifiable information related to special education services maintained from 2013-2015. 


If you wish to maintain this information for your personal records, you need to notify us upon receipt of this notice; otherwise, the information will be destroyed on August 1, 2020. 


Please be advised that the records may be needed by the student or the parent(s) for social security benefits or other purposes.


Records to be destroyed are as follows:

Individualized Education Programs (IEPs)

Evaluation Reports 

Test Protocols (Available for inspection only; no copy will be provided)

Notifications of Meetings

Notices of Action

Review of Existing Data Summaries

All other personally identifiable information within the Special Education file


*The reason for destruction of the above listed items is because they are no longer needed to provide educational services as it has been more than three (3) years since this individual has received special education services at Milan C-2 School District*   


The district may maintain a permanent record, without time limitation, of a student’s name, address and phone number, his/her grades, attendance record, classes attended, grade level completed, and year completed. 


The school is required to maintain records for a minimum of three (3) years from the date the child no longer received special education and related services.


You may contact the records office at Milan C-2 School District at 660-265-1414 or



Ashley L. Gardner, Special Education Director